Minutes
of the Eighth Board Meeting for the Year, 2006
Held on
Chair:
Ram Kamath Secretary:
Mahendra Deonarain
Board Members Present: Ram
Kamath, Perumal Rajaram, Shikha Sareen, Shammi Gandhi, Dr. Mani Subramanian, Dr. Naresh Sinha, Indu
Singh, Abha Gosain, Rita Varma, Dr. Mahendra Deonarain, Ajay Sharma
Regrets: Subhash Dighe, Rakesh Sharma, Romi Sareen, Lalita Kumar
In Attendance: Nithy Ananth
The Meeting was called to order at
Copies of Minutes of the last two meetings and agenda, which were emailed/sent to Board members, were distributed for convenience.
Shikha Sareen moved that the minutes be approved, seconded by Rajaramji. Mani commented that some further details were needed in the matters related to the Priests. There was a vote and the minutes were approved unanimously.
Construction
Update:
· Nick made a suggestion to the Board to have the two rooms at the South East and South West corners on the upper floor more functional. He suggested that South East Room could be made into a utility room with a sink and the other room could be used for storage. Both rooms were to have doors. Ram moved that the Board adopt these suggestions, seconded by Shikha. It was discussed and put to a vote. It was approved unanimously. Estimates would be given to the Board as soon as possible.
· Contract has been given out to fix the roof leak.
· Historic Site plaque would be installed.
· Health & Safety regulations would be addressed.
· Stench from the leak below the murtis unto the stage area downstairs has been fixed.
· Glass would be placed in the front of the temple.
Adequate Insurance :
Ram confirmed that
the Hindu Samaj has enough insurance. However, we
should keep the exterior lights on from dusk to dawn.
Nav Graha
Pran Pratishtha:
After discussing potential dates
for Nav Graha Pran Pratishtha , the Board suggested that the Pran
Pratishtha be done on July 7, 8 and 9th. Rajaramji accepted
the dates tentatively and would confirm these dates after seeking confirmation
from the sponsors, his daughter and son-in-law from
· Kartika Pran Pratishtha would be during Nav Raatri, 2006.
· Shiv Parivar would be during Shiv Ratri, 2007.
Occupancy Permit:
Ram reported to the Board that he would submit the
rest of the papers to the City of
Wellness Club:
Dr. Sinha reported that volunteers are required for the Club because the plan was to have the Club running at least 3 times per week. Subhash would be willing to train volunteers. The Board was informed that
· all members of the Club must be registered
· flyers in various languages (English, Urdu, Punjabi) would be prepared
· $4300 still remains in the budget
· a place was being suggested for the gym, perhaps a four-season bubble tent.
Finance Committee:
· Ram reported that $7990 was collected form the last Mataji Chowki
· Box collection for the month of May was $2441
· Revenue for the Month of May was $34 450
· Expenses for the Month of May was $17 298
·
Audited statement completed for year ending,
· Board trying to get a mortgage to replace the Line of Credit of $250 000
· Our loans amount to $368 000
· Nithy, chair of Finance Committee, suggested that the Board re-visit the situation with the bookkeeper of the Samaj. Perhaps, the previous bookkeeper should be asked to continue and eliminate the need to hire a new bookkeeper
·
Nithy strongly
suggested that, even though he was not on the Board as a Director, he had a
responsibility as chair and that he should be consulted before the Board pass any motion relating to matters of the Finance
Committee. This matter would be
re-visited at the July Board meeting.
Kitchen Request:
Bob Nayyar suggested that we should purchase 5 stainless steel pots costing about $2000. The Board recommended that we buy 2 pots immediately.
It was suggested that if sponsors use
Priest Contract:
Mani and Rita would re-visit the Priests’ contract
General Suggestions:
· The sub-committees of the Samaj should be used more efficiently
· Roles of Chairs of the Committees must be respected.
The meeting adjourned at